CDC on EHR errors: Enough’s enough

July 7, 2014 in Medical Technology

Analysis

The Centers for Disease Control and Prevention does not routinely get involved in telling hospitals how to run operations, but with increasing reports of EHR deployment problems, the Atlanta-based operation now sees the need to act.

“Some hospital laboratories have legacy information systems that do not even have the ability to use current coding,” said Megan Sawchuk, the lead health scientist for CDC’s office of public health scientific services, which is in the division of laboratory programs, standards and services.

The problems, though, go way beyond outdated software. There are also issues involving staff time and expertise. One key example is the huge number of codes and the maddening fact that different medical facilities use different codes for the same tests. This is particularly problematic for physicians who work in multiple hospitals and practices. “We have to develop a simpler coding system that balances the clinician’s need to consistently order the right test with the laboratory’s need to show unique aspects of testing when necessary,” Sawchuk said. “There are pros and cons on each side, but ultimately we want to make it easy for clinicians to order and interpret the right test for the patient.”

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Fixing this problem is critical, but the answer isn’t obvious. Creating consistent codes will require staff to make a lot of changes. “Staff need to have the time to learn and do the coding. In small settings — especially rural hospitals—they are very unlikely to have that extra personnel,” she said.

The CDC, which documented some of its concerns in a report issued in May, is finding that many of the EHR hiccups are not only impacting patients, but have their roots in system design. Specifically, the lack of IT participation in design details prior to rollout.

“End users are not yet sufficiently involved in the early stages of EHR design, including innovation in display design and workflow analysis, and that creates problems with their ability to effectively understand and use the information,” Sawchuk said. She cited an example that tied a display preference with a patient not being treated for a life-threatening disease.

Laboratory data is typically displayed in reverse chronological order, with the newest results on top. One EHR had the default setting as chronological.  This caused a patient to have a critical delay in her care when her most recent and abnormal pap smear was shown at the bottom of the list. The physician reviewing the historical results only looked at the top of the list and assumed those were the most recent details. “Had a clinician provided input during development of the system, or even during implementation, this patient safety event could have been avoided,” Sawchuk said.

Today there is no single place for heath IT issues such as this to be reported, including “near misses,” Sawchuk argues, pointing to the best option being the Health IT Safety Center proposed through FDASIA.

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Article source: http://www.healthcareitnews.com/news/cdc-ehr-errors-enoughs-enough

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